Booster Club

Announcements

Minutes of the South Anchorage High School Girls Basketball Booster Club Board

Hanshew Middle School

November 10, 2007

12:00 p.m.

Submitted by:  Julie Vincek, Secretary

Officers in attendance: President Brad Gamblin, Vice President Cory Bryant, Treasurer Mike Poston, Secretary Julie Vincek

Others in attendance:  Coach Ryan Hale, Monica Brewster and Lucy Mahan

Meeting was convened to discuss budget for the year and what percentages of money raised would go back into the Booster club. It was determined that the club would need approximately $22,500 as an operating budget this 07/08 season. It was decided that 100% of funds raised would go back into the Booster Club. From this point on, whatever funds generated into individual players accounts would not carry over from year to year.  These funds would be absorbed into the General account and each player will start over each year.

The fee for a player on each team follows:

C team and JV Team:  150.00

Varsity Team: 330.00 Total for uniforms and tournament fees would be approximately 1350.00.

Brad is going to write a letter to all parents outlining the fees and financial obligations. This will be presented at our next general Booster Club parent meeting on Friday November 30th.

Concern was expressed that we do not have enough parent volunteers. There will be a great deal to accomplish this year and we need parents to commit to certain tasks and give of their time if the Booster Club is to be successful at reaching their goal of raising our designated amount.  The Board members will emphasize this need at the next Booster Club Parent meeting.

Coach Ryan has pre purchased airline tickets for the Nike tournament in December.

Monday, November 26th is the first day of tryouts for South girls basketball.

Coach Ryan believes the South teams will be picked within 2-3 days.

The next Booster Club Board meeting will be Monday, November 26th at 6:30 p.m. in the South commons. The next Booster Club Parent meeting will be Friday November 30th. Time and place to be announced. Players will not be able to pick up their gear unless a parent attends.

We wish to thank Cindy Petrovich for her time and effort while she was Secretary and also thank Julie Vincek for her commitment in taking over for Cindy

Minutes of the South Anchorage High School Girls¹ Basketball Booster Club
Goldenview Middle School
October 17, 2007
6:30 pm

submitted by: Cindy Petrovich, Secretary

Officers in attendance: President Brad Gamblin, Vice President Cory Bryant, and Secretary Cindy Petrovich. Treasurer Mike Poston was out of state.

Coaches in attendance: Ryan Hale

Minutes of the previous meeting were approved.

Treasurer¹s Report: There was no official report as Mike Poston, the treasurer was out of state. However, Lucy Mahan presented some budget items from last year. Last year approx. $15,000 was raised and expenses were approx. $18,000. $3800 is in savings with $1100 dedicated to kids¹ accounts.

Tiffany Darling Clinic---Still up in the air at this time.
There is a tentative clinic to be held on Oct. 24-26th. Directing the clinic will be Tiffany Darling, head coach at Peninsula Community College. There are no costs with the clinic as she will be up here for the college fair. South players will pay $100. Others will pay $125. We can bill it as a "tune-up for try outs."

Referee Fund Raiser‹A motion was made by Cindy Petrovich to allow the girls who are working at the referee fund raiser to have the money credited to their individual accounts according to the percentage formula that is eventually determined by the booster club. It was seconded and approved.

Varsity Arizona Trip Costs‹Nike Tournament of Champions‹December 26-30--Coach Ryan said that Pat Walker told him that we would not have to pay for the administrator and spouse like we did for the Hawaii trip. The school will pick up the cost of the administrator¹s travel this time. The school will also pay for one meal. Cher Gamblin estimated that 14 plane tickets (12 players and 2 coaches) would cost about $6759 if purchased by Nov. 12th. Hotel and car rental will be extra. Food is also not included other than the one meal that the school will provide. Cher estimated that plane, car and hotel costs would be about $833 per person.

Fund Raising Percentages‹There was a lot of discussion about how to divide the fund raising dollars between individual players and the common team account. Many different ideas were expressed. Brad Gamblin said that he would discuss the ideas with the board and then ask for feedback from interested booster members. At the next meeting, the board will bring forward a proposal.

Basic Player Costs --Cory Bryant made a motion to have the varsity pay $250 to cover tournament fees and practice gear and the JV and C teams will pay $125. The money could either be fund raised by the player or their parents could write a check. The motion was seconded and approved. There was a lot of discussion about whether to purchase sweats. Further discussion by parents who wanted to write one check for the season created a motion brought to a vote by Brad Gamblin that added $75 for sweats to those figures making the new totals: JV/C team = $200 and Varsity = $325. It was approved.

Program‹Monica Brewster volunteered to help with the program. Brad Gamblin will give players a packet at a future Open Gym that tells how to solicit ads for the program. Lists of past advertisers will also be dispersed.

Concessions‹Kelly Poston has volunteered to organize the concession stand. Linda Lane will act as a reference and consultant. Monica Brewster will coordinate the scheduling of players and parent. Last year we made about $2500 on concessions. The concession stand will run at home games to be worked out with the boys¹ team. The concession stand season will run from the end of December to the first part of March. There may be some Saturday games.

Junior High Tournament‹Coach Hale is working on approval for a junior high tournament from Dec 6-8th. This would be a booster club fund raiser. He is waiting for an answer from Pat Walker about insurance liability. If South sponsors the clinic, we will not have to pay the $500 gym rental fee. If Coach Hale¹s travel team, Lady Hoops, has to sponsor the tournament because of insurance reasons, then there will be a $500 gym rental fee. The tournament would raise money by charging a $250 team fee and selling concessions and Tshirts. Tournament expenses would include referee fees and possibly gym rental.

Open Gym Clinics--Coach Ryan will be running clinics during open gym times at Goldenview on Mondays and Wednesdays from 6:00-8:30 pm. There will be conditioning at South from 6-7 pm on Thursdays. The cost for the entire set of sessions is $35.

Next meeting‹Tentatively set for November 7th at South at 6:30 pm.

Respectfully submitted,
Cindy Petrovich

Minutes of the South Anchorage High School Girls¹ Basketball Booster Club
Goldenview Middle School
September 26, 2007
6 pm

submitted by: Cindy Petrovich, Secretary

In attendance: Lucy Mahan, Mike Poston, Cindy Petrovich, Linda Lane, Thomas Gardiner, Lee Stark, Ryan Hale, Brad Gamblin, Cher Gamblin

Minutes of the previous meeting were approved.

Cody Butler Clinic-----About $1500 profit was realized from the Alaska Lady Hoops¹ Cody Butler Clinic held in September.

Tiffany Darling Clinic---There is a tentative clinic to be held on Oct. 24-26th. Directing the clinic will be Tiffany Darling, head coach at Peninsula Community College. There are no costs with the clinic as she will be up here for the college fair. South players will pay $100. Others will pay $125. We can bill it as a ³tune-up for try outs.²

Referee Fund Raiser--YMCA Rec League--Girls can fundraise by helping ref the games of 9-11 year olds on Saturdays at Hanshew from 9 am -3 pm. Oct. 6th will be the first Saturday, and it will run through the beginning of December. All returning players and those interested in playing should contact Coach Ryan (email him at: coachryan@gci.net) about this great fund raising opportunity. Both coaches will be there, and they will need a minimum of six girls to help ref. The pay is $150 for the team for each Saturday. We should realize $1200 for eight Saturdays.

Concessions--We need a person to volunteer. Linda Lane will help consult, but she will not be able to run it this year. Last year we made about $2500 on concessions. The concession stand will run at home games to be worked out with the boys¹ team. The concession stand season will run from the end of December to the first part of March. There may be some Saturday games.

Participation Cost--$160 will be paid by all players to ASD. There was discussion about how to get the word out about waivers or scholarships for those girls who might not be able to afford it. No final amount was decided on. Practice gear will cost about $50 for each girl. Jv and C team tournament fees are $300 for each team. Varsity tournament fees are $550 ($350 for the Nike and $200 for Dimond). Bags, sweats, and shooting shirts are possible costs to be discussed later.

Fund raising--The girls will receive 80% of their fund raising money. 20% will go to the general booster fund. It was discussed that possibly 100% of the money raised from program ads will go to the girls¹ accounts to provide more encouragement. The BP team sponsor program was mentioned; no one present was sure of the details. The Brewster family may know the details of this program.

Raffle--Ryan Hale mentioned a raffle for a video game system or a Nano video Ipod. Cindy Petrovich will contact Dorene Anderson who arranged last year¹s raffle to see if she would be willing to do another one.

Stats--We need a volunteer (not a parent) to keep the stats for varsity. They will be paid $10 per game and will receive training.

Videotaping--We need volunteers to tape games (Varsity, JV, and C). We discussed possibly buying a video camera with booster money. Ryan said he thought there was a camera, but he wasn¹t sure if it worked. We discussed hiring students or contacting the school about a video tech class that might be willing to provide students. Cindy Petrovich will contact Donna McCarrey to see about possible students to tape games and also to see about using her DVD burner to make multiple copies of game DVDs. We will ask parents to volunteer to tape games if nothing else surfaces.

Web site costs---It was decided to reimburse Brad Gamblin for the $215 fee that he paid for the web site.

Banquet/Senior Night--Linda Lane volunteered to chair both of these committees. She will need volunteers to help her.

Program Chair--Brad Gamblin will talk with Leonard Gurule about getting the information from last year¹s program. We will need a volunteer to head up the program this year. Brad mentioned that possibly the Brewsters would be willing to head this up since they are currently doing the Lady Hoops program.

Open Gym Clinics--Coach Ryan will be starting a clinic during open gym times at Goldenview on Mondays and Wednesdays 6:30-8:30 pm. More information to follow.

Minutes of Girls Basketball Parent/Player Booster meeting 5/9/07

Submitted by Cindy Petrovich

I. Introductions

• Brad Gamblin, Booster Club President, opened the meeting by stating that South made history last season by getting into the state tournament for the first time.
• He introduced Head Coach Ryan Hales and Assistant Coach Thomas Gardiner.

II. Fundraising

• The goal is to have fund raising finished by the start of the season.
• 80% of fund raising money goes into each player's individual account. 20% goes to the basketball program.
• All players will be expected to fundraise or have their parents write a check to pay for practice gear, sweats, etc. Last year the required amount was $200. This year's amount is yet to be determined.
• Bell's Flower Sale is the first fundraiser. Players sell receipts that purchasers can take to Bell's for a flat of bedding plants ($32) or a hanging basket ($45).  Players receive $4 for each item, and the basketball program receives $1. Contact Cher Gamblin at 276-7791 if you would like to participate.
• South Varsity has been invited to the Nike Tournament of Champions over Christmas Break. This trip will require approximately $20,000 in fund raising.
• JV and C teams will need to fundraise to pay their local tournament fees.

III. Upcoming Camps, Summer Leagues, and Open Gyms

• TEAM CAMP at NBC Camps in Anchorage on June 8-11--It is a day camp, not an overnight camp. The fee for each team is $650, which will be divided by the number of girls who attend. Coach Ryan will contact those who sign up. If you did not sign up at the meeting and you are interested in attending the team camp, please email Coach Ryan at coachryan@gci.net.
• Summer League----Players were asked to sign up if they were interested in playing. Coach Ryan will contact those who sign up. If you did not sign up at the meeting and you are interested in playing summer league, please email Coach Ryan at coachryan@gci.net.
• South Camp--- Coach Hale and Coach Gardiner will run a camp in the evenings for a few sessions in late May or early June. Stay tuned for dates and times.
• OPEN GYMS—Everyone is invited to play ball at South during Open Gym time on Monday and Wednesday nights from 6-8 p.m. until school is out.
• FALL—In the fall, Open Gyms will resume and a Fall League will begin.

2006-2007 Varsity Award Ceremony

l to r: Rebecca Mierzewski, Stephanie Anderson, Sarah Bryant, Yuki Oestgaard, Coach Cullen Gutshall, Glenn Gurule

Alex Brewster, Liza Spano, Coach Ryan Hales, Katie Petrovich, Coach Thomas Gardiner, Marie Thomas

kneeling in front: Molly Mahan and Kelly Gamblin